Preserve Important Documents With Microfilm Scanning

For many years, scanning documents and storing them on microfilm or microfiche was a popular way of archiving old data. Academics and historians would archive old newspapers and magazines onto microfiche, saving space and allowing for relatively fast retrieval.

When microfiche was at its height, it made sense to use it instead of trying to store documents on computers because storage space was limited and computers were slow and difficult to use. Times have changed, and it now makes sense to use microfilm scanning to convert your old microfiche to digital format.

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Microfilm scanning is a delicate process, but the good news is that it is something which you only need to do once. After your documents have been converted to a digital format, you can search and retrieve them in seconds using your computer, and even link it to existing databases. This is a boon for organizations which have decades of data to work with, and will save a lot of time should old information be required during an audit.

Documents can be converted to PDF, or Word format, or saved in any popular image format. Microfilm scanning preserves the quality of the image seen on the microfilm, and gives you a digital copy of that file which you can back up, copy and manipulate in any way you wish. It is fast, efficient, and easy, as well as a good way to save space in your office.

If you have a huge library of documents archived in microfilm or microfiche format, it makes sense to update that library today. Do not wait until you are in a position where you have a huge library of information stored in obsolete formats and no capability to read that data. Act today before it is too late.

Microfiche Scanning Services

July 14, 2013 by Chris Ferrer Posted in Microfiche Scanning Tagged Florida Microfiche Scanning, microfiche scanning

Microfiche Scanning Services – The Benefits

An emerging technology that is being used to a great extent in libraries, and other places that need to archive large amounts of information, is microfiche scanning. This service allows libraries and similar institutions to convert their microfiche to into a computer for faster and more efficient data retrieval.

There are numerous advantages to using this service. Once upon a time, microfiche was the preferred way to archive information. It made it to where libraries and similar places did not have to store large amounts of newspapers, magazines and other periodicals. But, the documents could be placed on these tiny pieces of film and then viewed later from a special machine.

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However, the film still takes up physical space. Also, the film degrades over time and can be hard to read. Lastly, the film tends to go missing from time to time when it is most needed. For people searching for information, it can also be a frustrating way to look for information because someone will have to search through reams of film to find one article that may be relevant to their research.

With microfiche scanning, the film is scanned into a computer in digital format. It is converted with optical character recognition into searchable text. Then a researcher can type their search criteria into a computer an instantly find any article that is relevant along with the content to the article. It makes it easier for research because everything is instantly accessible. It is much easier to comb through piles of data in a faster way than using microfiche.

Microfiche scanning is a great service for institutions that wish to rid themselves of outdated microfiche media. It removes the need to store this old form of archiving, and it makes the data easier and faster to retrieve for patrons.

The Growth Of Microfilm Scanning And Conversion Services

June 30, 2013 by Chris Ferrer Posted in Microfilm Scanning Tagged microfilm scanning, microfilm scanning and conversion, Microfilm scanning and conversion services

Microfilm scanning and conversion services are playing a big part in the preservation of documents that have been stored on microfilm for years. There is nothing wrong with microfilm storage, as it has served its purpose well over time. The issue is simply there is now a better way to store documents.

Microfilm storage requires a microfilm reader in order to access and obtain information from the microfilm medium. Now that digital storage makes it so much easier to access the information, microfilm has become the buggy whip of storage. Now the process of conversion is simply to copy the microfilm and save it to a PDF (Portable Storage Document) file.

This sounds simple enough, but each sheet must be copied and catalogued properly in order to find them again. Of course, this could be done manually, but it would take forever. Microfilm scanning and conversion services that perform this function are the answer because they have special equipment that can do the copying automatically and catalogue the files as they go.

Think of the many files that have been saved over the years on microfilm. Libraries, banks, mortgage companies, government files, Universities, have historically stored huge microfilm files, and the list goes on. There is plenty of work to do, and it will go on for some time.
Digital files are accessible from anywhere there are computers and can be stored, transported, emailed and delivered electronically anywhere in the world by the click of a mouse. That is much easier than having go down to the courthouse, check in with the clerk, wait for the microfilm roll to be brought to the machine, search for your document on the roll – well, you get the picture.

No matter if your order is large or small, we are sure to make your work life much more efficient once you are able to refer to your documents digitally.

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Now the whole process is simplified. If you need to see your deed, for example, you can get right to the file, with proper security of course, and view what you need in 5 seconds. Hats off to the microfilm scanning and conversion services that perform the conversion of these files. They are doing a good job, yet they still have a long ways to go to get all of the files in the world converted.

The Process To Convert Microfiche to PDF

The Process To Convert Microfiche to PDF

There are thousands of documents that are stored on Microfiche and it takes a microfiche reader to read them. It is awkward, because it takes a while to find the roll that the document is on, and then you have to find the document on the roll. Microfiche has been a good storage medium, but now it is being replaced by online storage of documents.

By saving a file on a computerized document format, such as PDF (Portable File Document), access to the document file is instant and it can be accessed from anywhere. The file is easily transferred from computer to computer and can be emailed, or scanned and faxed almost immediately from wherever you are.

Government agencies, school systems, mortgage records, hospitals and doctors offices all have voluminous amounts of files that are on microfiche that are taking the time to convert microfiche to PDF. In one federal government agency it used to be that there were full time employees who did nothing but retrieve microfiche files to put on the microfiche reader, then they would have to take them back when the individual was finished with the file.

The transferring of the files from microfiche to PDF can be done by the business or entity itself, but the problems of doing it correctly so files are not lost and just the process of cataloguing the files can become a nightmare.

No matter if your order is large or small, we are sure to make your work life much more efficient once you are able to refer to your documents digitally.

We Guarantee Quality Service At The Best Possible Prices.

Call For A Quote 786-985-2047

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There are special machines that can make the copies and create a PDF file immediately and then store it on a hard drive somewhere. It catalogues the files as it goes, and stores them as well. Then when someone is looking for the file, it is readily available on the computer when we can convert microfiche to PDF.

We are truly in the modern age, when machines can do all of the things that they do, making everyone’s life just a little bit easier, when we can convert microfiche to PDF.

Tips On How To Convert Microfiche To PDF

Tips On How To Convert Microfiche To PDF

An economical way of preserving files is by converting microfiche to a Portable Document Format or PDF. This provides easier access as well as offers advanced search features. PDF files require less specialized equipment. They are also more clearly organized and viewed.

Since the document is in electronic format, transportation is easier and more simplified. In order to convert microfiche into PDF, you will need specialized scanners such as NextScan microfiche scanners, Sunrise scanners, Mekel scanners and a few others.

Convert Microfiche To PDF The Significance Of Conversion

Originally microfiche was used as a backup system for old newspaper copies. This process was done to preserve content and to save space that was being occupied by mounts of newspapers. The digital age brought about a new way of preserving this type of content.

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Converting microfiche to pdf format creates a digital transportable document that can be transported using portable devises such as flash drives. The significance of being able to convert microfiche to pdf has changed the way these types of documents are stored.

Instructions On How To Convert Microfiche To PDF

Here are some simple instructions that can help you convert microfiche to pdf. The process is simple and only takes 3 steps to complete. You must have a scanner in order to proceed with this process.

1.    The first thing that you need to do is pit the microfiche that you want to convert into your scanner.
2.    The next thing that you will need to do is scan the microfiche into Adobe PDF format.
3.    The last and final thing that you will need to do is save your new file.

Its as simple as that. A tip to make converting microfiche to pdf a lot easier is to make sure your scanner is 200 DPI or greater. If you follow these simple tips, you should have not problem. Convert microfiche to pdf is simple and easy if done properly.

Microfilm Scanning – The Benefits of Outsourcing

April 14, 2013 by Chris Ferrer Posted in Microfilm Scanning Tagged document scanning service, florida microfilm scanning, microfiche scanning, microfilm scanning, microfilm scanning service

Microfilm Scanning – The Benefits of Outsourcing

What is microfilm scanning? Microfilm scanning allows for the conversion of existing legacy documents that have already been archived onto a microfilm, into digital images. There are numerous benefits of doing this, such as:
Documents become much more accessible. You can place them on the internet and access them from remote locations.

The time to retrieve digital images is greatly reduced over microfilm scanned images.

Microfilm images degrade over time, whereas digital images do not.

Digital images, if stored properly, offer a much safer way to store images.

It s easy to link information using the digital platform utilizing other applications such as HRIS, ECM, EMR, CRM, etc.
There are a number of factors that should be considered prior to microfilm scanning. Firstly, you may be wondering if you should purchase the necessary equipment so that you can carry out the processes yourself, or is it better to outsource the work to someone else?
For most people, outsourcing is by far the better option, and for a variety of reasons, including:
A quality microfilm scanner can cost upwards of $50,000 US dollars, and so outsourcing has the potential to save a lot of money.

Learning how to use the equipment as well as the software involves a steep learning curve.

It s a very time-consuming process. The potential for an outsourcer to complete a project quickly is high because they will probably possess a number of scanners and be well-versed in their use.

The professional scanning service maintains an advanced level of quality assurance.

The professional scanning service generally offers data entry services as well as indexing, and they can provide you with help in loading the data into your software systems.
If you do indeed decide to outsource your microfilm scanning projects, you should then consider the company s level of experience. Further, it s wise to ascertain how long they generally take in order to complete projects of your size.
You then need to decide if you need grayscale images or bi-tonal images scanned from your microfilm. Should your software accept grayscale, this may be the best choice for poorly filmed or older microfilm, where the quality of the image may well been reduced.
Further to the actual scanning process, you will also want to achieve some indexing so that image retrieval is straight-forward. Some microfilm possesses blips which provide an indication of the beginning of a new document. Other microfilm has multiple blips on different levels, for example page, document and also folder.
The microfilm scanning vendor that you choose should have the ability to detect these blips, which in turn allows for partial automation of the indexing process in addition to reducing the overall costs involved with the indexing process.